Board Meeting Tips

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July 16, 2024 12:00 am | Leave your thoughts

Board meetings should be efficient, engaging and informative. Board members bring a wide range of backgrounds and skills to your organization that will make it more successful. Board members are entrusted to manage the financials, reputation, and the future plans for your company. It is crucial to keep relationships with them outside of board meetings, through phone calls and private meals as well as managerial meetings.

Make sure all board materials are made accessible to directors well in advance of the meeting. This will allow time for the board to read and prepare for discussions. Do not surprise the board with long proposals or controversial topics that they weren’t prepared for. Avoid discussing these issues at the beginning of a meeting, in which the board may not be prepared to handle the depth of discussion needed.

Create a clear agenda and include estimated meeting times. This will help the board organize its time and encourage active participation. It is crucial to clearly define who will take minutes in a detailed manner during the meeting, whether that’s the secretary or a board member. This will avoid confusion and stress in the future.

Some officers start the meeting by sharing a successful story to motivate the board. This can be a powerful morale booster and show that the board’s actions make a difference in the lives of employees, customers or other stakeholders. Energizing the board by achieving positive results can help focus the board on the future of your organization.

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